This Privacy Policy describes the policies and procedures of the Company on the collection, use, and disclosure of personal information when you use the Service and tells you about your privacy rights and how the law protects you.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Definitions

For the purposes of this Privacy Policy:

• Company
  (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Kepler Team LLC, 933 Louise Ave Suite 101S, Charlotte, NC 28204, United States.

• Event
  refers to Health Innovation Day, including its related programs, activities, and communications.

• Website
  refers to https://www.healthinnovationday.com.

• Service
  refers to the Website and all services related to the Event.

• Personal Data
  is any information that relates to an identified or identifiable individual.

• Cookies
  are small files placed on Your device by the Website.

• You
  means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service.

2. Collecting and Using Your Personal Data

2.1 Types of Data Collected

Personal Data

While using the Service, the Company may ask You to provide certain personally identifiable information, including but not limited to:

• Full name

• Email address

• Company name and job title

• Phone number

• Event registration and ticketing information

• Speaker, startup, or pitch application data

• Sponsor or partner inquiry information

• Communication preferences

Usage Data

Usage Data is collected automatically when using the Service and may include:

• IP address

• Browser type and version

• Device type and operating system

• Pages visited and interactions

• Referring URLs

• Date and time of visits

3. Tracking Technologies and Cookies

The Company uses Cookies and similar tracking technologies to track activity on the Service and store certain information.

Cookies may be:

• Essential Cookies – required for the operation of the Website

• Analytics Cookies – used to understand Website usage and performance

• Marketing Cookies – used to support event-related communications

You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, some parts of the Service may not function properly without Cookies.

4. Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To operate and administer the Event

• To process event registrations and ticket purchases

• To communicate event-related information, updates, and logistical notices

• To manage speaker, startup, and pitch applications

• To respond to inquiries from attendees, sponsors, and partners

• To provide marketing and promotional communications related to:

  • Future editions of the Event

  • Related events and activities

  • Health innovation–related initiatives

  • Sponsor products, services, or offerings relevant to the Event audience

• To analyze usage of the Service and improve user experience

• To comply with legal obligations

5. Event Photography, Video & Audio Recording

The Event may be photographed, filmed, and audio recorded. By attending the Event, You acknowledge and consent to the capture and use of Your image, likeness, and/or voice in Event-related content for marketing, promotional, and communications purposes, including publication on the Website, social media, email communications, and other materials.

Opt-out: If You do not wish to be photographed, filmed, or recorded, please email info@kepler.team at least 48 hours before the Event or notify the registration desk upon arrival. We will make reasonable efforts to honor such requests; however, we cannot guarantee removal from all incidental or crowd recordings.

6. Third-Party Service Providers

The Company may use third-party service providers to monitor and analyze the use of the Service or to support Event operations.

Ticketing and Registration

• Eventbrite – event registration and ticket sales

Email Marketing and CRM

• HubSpot – email communications, newsletters, and contact management

Analytics

• Google Analytics

• HubSpot Analytics

• Squarespace Analytics

These third parties have access to Personal Data only to perform tasks on the Company’s behalf and are obligated not to disclose or use it for other purposes.

7. Sharing of Your Personal Data

The Company may share Your Personal Data in the following situations:

• With Service Providers supporting the Event

• With sponsors and partners, including attendee lists, where permitted by law and consistent with this Privacy Policy

• With professional advisors such as legal or accounting services

• When required to comply with legal obligations

• To protect and defend the rights or property of the Company

The Company does not sell Personal Data for monetary consideration.

8. Marketing Communications

By registering for the Event or subscribing to communications, You may receive marketing messages related to:

• Future Event editions

• Related health innovation activities

• Sponsor or partner offerings relevant to the Event ecosystem

You may opt out of receiving marketing communications at any time by following the unsubscribe instructions in emails or by contacting info@kepler.team.

9. Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, including:

• Event administration

• Legal, accounting, or reporting obligations

Personal Data will be securely deleted or anonymized when no longer required.

10. Transfer of Your Personal Data

Your information may be processed at the Company’s operating offices or other locations where Service Providers are located. By submitting Your information, You consent to such transfers.

The Company will take all reasonably necessary steps to ensure that Your data is treated securely and in accordance with this Privacy Policy.

11. Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, Your Personal Data may be transferred.

Law Enforcement

The Company may disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities.

12. California Privacy Rights

If You are a California resident, You have rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to:

• Know what Personal Data is collected

• Request access to or deletion of Personal Data

• Request correction of inaccurate Personal Data

• Opt out of certain sharing of Personal Data

• Not be discriminated against for exercising privacy rights

Requests may be submitted by contacting info@kepler.team.

13. Children’s Privacy

The Service is intended for a professional, business-focused audience and is not directed to children under the age of 13. The Company does not knowingly collect Personal Data from children under 13.

If You believe that a child has provided Personal Data, please contact the Company.

14. Security of Your Personal Data

The Company uses commercially reasonable measures to protect Your Personal Data. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

15. Links to Other Websites

The Service may contain links to other websites not operated by the Company. The Company has no control over and assumes no responsibility for the privacy policies or practices of third-party sites.

16. Changes to This Privacy Policy

The Company may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date.

17. Contact Us

If You have any questions about this Privacy Policy, You can contact the Company:

Kepler Team LLC
933 Louise Ave Suite 101S
Charlotte, NC 28204
United States
Email: info@kepler.team